Data protection - dc1 GmbH - media & object digitisation


Data protection declaration

This data protection declaration explains the nature, scope and purpose of the processing of personal data (hereinafter referred to as “data”) within our online offer and the websites, functions and content connected to it, as well as external online presences, such as our social media profiles (hereinafter referred to collectively as “online offer”). With regard to the terms used, such as “processing” or “controller”, we refer to the definitions in Art. 4 of the General Data Protection Regulation (GDPR).

Types of data processed:

- Inventory data (e. g. , names, addresses).
- Contact details (e. g. , e-mail, telephone numbers).
- Content data (e. g. , text input, photographs, videos).
- Usage data (e. g. , visited websites, interest in content, access times).
- Meta/communication data (e. g. , device information, IP addresses).

Categories of persons concerned Visitors and users of the online offer (in the following, we also refer to the persons concerned as “users”).

Purpose of processing

- Provision of the online offer, its functions and contents.
- Answering contact requests and communicating with users.
- Security measures.
- Reach measurement/marketing


Terms used

Personal data’ means any information relating to an identified or identifiable natural person (hereinafter referred to as ‘data subject’); an identifiable natural person is a natural person who can be identified, directly or indirectly, in particular by association with an identifier such as a name, an identification number, location data, an online identifier (e. g. cookie), or one or more specific features expressing the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

‘processing’ means any operation or series of operations carried out with or without the aid of automated means in relation to personal data. The term goes far and covers practically every handling of data.

‘pseudonymisation’ means the processing of personal data in such a way that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is stored separately and is subject to technical and organisational measures which ensure that the personal data are not attributed to an identified or identifiable natural person.

‘profiling’ means any type of automated processing of personal data which consists in the use of such personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects relating to that natural person’s work performance, economic situation, health, personal preferences, interests, reliability, behaviour, whereabouts or movement of that natural person.

“Controller” means the natural or legal person, public authority, agency or other body which alone or jointly with others decides on the purposes and means of the processing of personal data.

‘processor’ means a natural or legal person, public authority, body or other body which processes personal data on behalf of the controller.

Relevant legal bases

In accordance with Art. 13 GDPR, we inform you of the legal bases of our data processing. If the legal basis is not mentioned in the data protection declaration, the following applies: The legal basis for obtaining consents is Art. 6 para. 1 lit. a and Art. 7 GDPR, the legal basis for processing for the performance of our services and the implementation of contractual measures as well as responding to enquiries is Art. 6 para. 1 lit. b GDPR, the legal basis for processing to fulfil our legal obligations is Art. 6 para. 1 lit. c GDPR, and the legal basis for processing to safeguard our legitimate interests is Art. 6 para. 1 lit. f GDPR. In the event that the vital interests of the data subject or another natural person require the processing of personal data, Art. 6 para. 1 lit. d GDPR as the legal basis.


Safety measures

In accordance with Art. 32 GDPR, we take appropriate technical and organisational measures to ensure a level of protection appropriate to the risk, taking into account the state of the art, the implementation costs and the nature, scope, circumstances and purposes of the processing as well as the different likelihood and severity of the risk to the rights and freedoms of natural persons.

The measures shall include, in particular, ensuring the confidentiality, integrity and availability of data by controlling physical access to, access to, input, transmission, securing availability and segregation of data. Furthermore, we have established procedures to ensure the exercise of the rights of data subjects, the deletion of data and the response to data threats. Furthermore, we take into account the protection of personal data already during the development or selection of hardware, software and procedures, in accordance with the principle of data protection through technical design and data protection-friendly presets (Art. 25 GDPR).

Cooperation with processors and third parties

If, in the course of our processing, we disclose data to other persons and companies (processors or third parties), transmit it to them or otherwise grant them access to the data, this is only done on the basis of a legal permission (e. g. if a transfer of the data to third parties, such as payment service providers, is required pursuant to Art. 6 para. 1 lit. b GDPR), you have consented, a legal obligation provides for this or on the basis of our legitimate interests (e. g. when using agents, hostern, etc. ).

If we commission third parties to process data on the basis of a so-called “contract processing agreement”, this is done on the basis of Art. 28 GDPR.

Transfers to third countries

If we process data in a third country (i. e. outside the European Union (EU) or the European Economic Area (EEA)) or in the context of using third party services or disclosing or transferring data to third parties, this will only be done if it is done to fulfil our (pre-)contractual obligations, on the basis of your consent, on the basis of a legal obligation or on the basis of our legitimate interests. Subject to legal or contractual permissions, we process or have the data processed in a third country only if the special conditions of Art. 44 et seq. GDPR are met. This means that the processing takes place, for example, on the basis of special guarantees, such as the officially recognised determination of a level of data protection corresponding to the EU (e. g. for the USA by the "Privacy Shield") or compliance with officially recognised special contractual obligations (so-called "standard contractual clauses").

Rights of data subjects

You have the right to request confirmation as to whether the data in question is being processed and to obtain information about this data as well as further information and a copy of the data in accordance with Art. 15 GDPR.

You have accordingly. Art. 16 GDPR the right to request the completion of data concerning you or the correction of incorrect data concerning you.

In accordance with Art. 17 GDPR, you have the right to demand that the data concerned be deleted immediately, or alternatively, in accordance with Art. 18 GDPR, to demand a restriction of the processing of the data.

You have the right to request that the data concerning you that you have provided us receive in accordance with Art. 20 GDPR and to request its transmission to other controllers.

They have also acc. Art. 77 GDPR the right to lodge a complaint with the competent supervisory authority.

Right of withdrawal

You have the right to grant consent pursuant to Art. Art. 7 para. 3 GDPR to be revoked with effect for the future

Right of objection

You may object to the future processing of your data in accordance with Art. 21 GDPR at any time. In particular, the objection may be made against processing for direct marketing purposes.

Cookies and right to object to direct advertising

“Cookies” are small files that are stored on users’ computers. Different information may be stored within the cookies. A cookie is primarily used to store information about a user (or the device on which the cookie is stored) during or even after his visit within an online offer. Temporary cookies, or "session cookies" or "transient cookies", are cookies that are deleted after a user leaves an online offer and closes his browser. In such a cookie, for example, the contents of a shopping cart in an online shop or a login status can be stored. The term “permanent” or “persistent” refers to cookies that remain stored even after the browser is closed. For example, the login status can be saved if users visit it after several days. Likewise, the interests of the users may be stored in such a cookie, which are used for reach measurement or marketing purposes. “Third-party cookies” are cookies that are offered by providers other than the controller who operates the online offer (otherwise, if they are only his cookies, we speak of “first-party cookies”).

We may use temporary and permanent cookies and clarify this in the context of our privacy policy.

If users do not want cookies to be stored on their computer, they are asked to deactivate the corresponding option in the system settings of their browser. Stored cookies can be deleted in the system settings of the browser. The exclusion of cookies may lead to functional limitations of this online offer.

A general objection to the use of cookies used for online marketing purposes can be declared for a variety of services, especially in the case of tracking, via the US website http://www. aboutads. info/choices/ or the EU website http://www. youronlinechoices. com/. Furthermore, the storage of cookies can be achieved by turning them off in the settings of the browser. Please note that it may not be possible to use all functions of this online offer.

Deletion of data

The data processed by us will be deleted or their processing restricted in accordance with Art. 17 and 18 GDPR. Unless explicitly stated in this privacy policy, the data stored by us will be deleted as soon as they are no longer required for their intended purpose and the deletion does not conflict with statutory retention obligations. Unless the data is deleted because it is necessary for other and legally permissible purposes, its processing is restricted. This means that the data is blocked and not processed for other purposes. This applies, for example, to data that must be kept for commercial or tax reasons.

According to legal requirements in Germany, the storage takes place in particular for 10 years pursuant to §§ 147 para. 1 AO, 257 para. 1 Nos. 1 and 4, para. 4 HGB (books, records, management reports, accounting documents, trading books, documents relevant for taxation, etc. ) and 6 years according to § 257 para. 1 Nos. 2 and 3, para. 4 HGB (commercial letters).

According to statutory requirements in Austria, the storage takes place in particular for 7 J in accordance with § 132 para. 1 BAO (accounting documents, receipts/invoices, accounts, receipts, business documents, statement of income and expenditure, etc. ), for 22 years in relation to immovable property and for 10 years in relation to documents relating to electronically supplied services, telecommunications, broadcasting and television services provided to non-entrepreneurs in EU Member States and for which the Mini-One-Stop-Shop (MOSS) is used.

Administration, Financial Accounting, Office Organization, Contact Management

We process data in the context of administrative tasks as well as the organisation of our operations, financial accounting and compliance with legal obligations, such as archiving. In doing so, we process the same data that we process in the context of the provision of our contractual services. The processing bases are Art. 6 para. 1 lit. c. GDPR, Art. 6 para. 1 lit. f. GDPR. The processing affects customers, interested parties, business partners and website visitors. The purpose and our interest in the processing lies in administration, financial accounting, office organization, archiving of data, i. e. tasks that serve to maintain our business activities, perform our tasks and provide our services. The deletion of the data with regard to contractual services and contractual communication corresponds to the information specified in these processing activities.

We disclose or transmit data to the financial administration, consultants, such as tax consultants or auditors, as well as other fee agencies and payment service providers.

Furthermore, on the basis of our business interests, we store information about suppliers, organizers and other business partners, e. g. for the purpose of contacting you later. We store these mostly company-related data permanently.

Contact

When contacting us (e. g. via contact form, e-mail, telephone or via social media), the information of the user is used to process the contact request and its processing in accordance with Art. Art. 6 para. 1 lit. b) GDPR processes. The information of the users can be stored in a customer relationship management system ("CRM system") or similar request organization.

We delete the requests if they are no longer required. We review the necessity every two years; furthermore, the statutory archiving obligations apply.

Hosting and e-mail sending

The hosting services we use are used to provide the following services: infrastructure and platform services, computing capacity, storage and database services, e-mail dispatch, security services and technical maintenance services that we use for the purpose of operating this online offer.

In doing so, we or our hosting provider process inventory data, contact data, content data, contract data, usage data, meta and communication data of customers, interested parties and visitors of this online offer on the basis of our legitimate interests in an efficient and secure provision of this online offer acc. Art. 6 para. 1 lit. f GDPR in conjunction with Art. 28 GDPR (conclusion of an order processing contract).

Google Tag Manager

Google Tag Manager is a solution that allows us to manage so-called website tags via an interface (and thus integrate, for example, Google Analytics and other Google marketing services into our online offer). The Tag Manager itself (which implements the tags) does not process any personal data of users. With regard to the processing of personal data of users, reference is made to the following information about Google services. Terms of use: https://www. google. com/intl/de/tagmanager/use-policy. html.

Google Analytics

On the basis of our legitimate interests (i. e. interest in the analysis, optimization and economic operation of our online offer within the meaning of Art. 6 (1) (f) GDPR), we use Google Analytics, a web analysis service of Google LLC (“Google”). Google uses cookies. The information generated by the cookie about the use of the online offer by the user is usually transmitted to a Google server in the USA and stored there.

Google is certified under the Privacy Shield Agreement and thus offers a guarantee to comply with European data protection law (https://www. privacyshield. gov/participant?id=a2zt000000001L5AAI&status=Active).

Google will use this information on our behalf to evaluate the use of our online offer by users, to compile reports on the activities within this online offer and to provide us with further services related to the use of this online offer and the use of the Internet. Pseudonymous user profiles can be created from the processed data.

We only use Google Analytics with activated IP anonymization. This means that the IP address of the users is shortened by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases is the full IP address transmitted to a Google server in the USA and truncated there.

The IP address transmitted by the user's browser is not merged with other data held by Google. Users may prevent the storage of cookies by selecting the appropriate settings in their browser software; in addition, users may prevent the collection of data generated by the cookie and related to their use of the online offer by Google as well as the processing of this data by Google by downloading and installing the browser plug-in available under the following link: http://tools. google. com/dlpage/gaoptout?hl=de.

Further information on the use of data by Google, settings and possibilities for objection, can be found in the data protection declaration of Google (https://policies. google. com/technologies/ads) and in the settings for the display of advertisements by Google (https://adssettings. google. com/authenticated).

The personal data of the users are deleted or anonymized after 14 months.

Google Maps

We integrate the maps of the service “Google Maps” of the provider Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. The processed data may include, in particular, IP addresses and location data of users, which, however, are not collected without their consent (usually in the context of the settings of their mobile devices). The data may be processed in the USA. Privacy Policy: https://www. google. com/policies/privacy/, Opt-Out: https://adssettings. google. com/authenticated.

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